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What is a Contract in CoCRM? How is it Used?
April 23, 2025
CoCRM
Managers
Customer Management
Integrating contracts into a CRM system provides significant advantages for managing workflows in a structured and professional way.
In today’s business world, contracts are critical documents that regulate relationships with customers and business partners. Integrating contracts into a CRM system provides significant advantages for managing workflows in a structured and professional way. CoCRM is a powerful platform that helps businesses easily manage their contract processes. So, what is a contract in CoCRM, how is it created, and how is it tracked? Let’s dive into all the details!
What is a Contract?
A contract is a formal agreement between two or more parties, based on specific conditions, that outlines mutual obligations and rights. Companies use contracts to manage customer relationships, organize partnerships, and protect legal processes. These documents play a critical role in preventing disputes and clarifying business processes.
Contract Management in CoCRM
CoCRM provides integrated contract management tools to make your business processes more efficient. With CoCRM’s contract module, users can easily create, edit, share, and track contracts.
How to Create a Contract in CoCRM?
- Enter the Contracts Module: Go to the "Contracts" tab from the main menu in CoCRM.
- Create a New Contract: Click the "Add New Contract" button to create a new contract.
- Enter Contract Details: Define the contract name, parties, start date, and end date.
- Choose a Template: If you have previously created a template, you can select it to speed up the process.
- Add Relevant Documents: Add any necessary documents to make the contract more comprehensive.
- Send for Approval: You can send the contract to the relevant parties and start the approval process.
Using Contract Templates in CoCRM
Instead of creating a new document for each recurring contract, you can use templates in CoCRM. Templates allow you to save standard text and speed up the contract creation process.
- Custom Templates: You can create custom contract templates according to your company’s needs.
- Editable Fields: Leave editable fields within the template to customize it for each customer.
- Quick Sending: You can prepare new contracts in just a few minutes using templates.
How to Track Contracts in CoCRM?
Not only is it important to create contracts, but they also need to be regularly tracked. CoCRM makes it easy to monitor the status of your contracts.
- Status Updates: You can view the status of contracts, such as "Pending," "Approved," or "Awaiting Signature."
- Reminders: You can receive automatic notifications when contract renewal dates are approaching.
- Contract Validity: Take action when signed contracts expire to keep your workflow uninterrupted.
- Access Permissions: You can set who can view and edit contracts, ensuring secure access.
Advantages of the CoCRM Contract Module
- Digitized Documents: Save all contracts in a digital environment, eliminating paper-based work.
- Quick and Easy Management: Create, share, and track contracts with just one click.
- Automatic Reminders: Receive automatic notifications to avoid forgetting contract expiration dates.
- Secure Storage: Store your data in a secure environment and limit access to authorized individuals.
- Easy Integration with Customers and Partners: Accelerate processes by conducting contract workflows through CoCRM with customers and business partners.
Conclusion
Contract management is a critical process for businesses, and CoCRM simplifies this process, making it more efficient. You can create, track, and manage your contracts from a single platform. If you want to make your business processes more organized and save time, you can start using CoCRM’s contract module today.
Take advantage of CoCRM’s benefits, digitize your contracts, and speed up your business processes!
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